If you're a volunteer treasurer, chances are nobody ever taught you fund accounting. QuickBooks doesn't require it, so most booster clubs, PTAs, and small nonprofits track everything in one big pot — dues, grants, restricted gifts, all mixed together.
The problem shows up later: at audit time, when a grant restriction gets missed, or when the next treasurer inherits a chart of accounts nobody can explain.
This free toolkit walks you through mapping your existing accounts to funds and restriction types, with a worked example from a real booster club. Fifteen minutes with this spreadsheet will save you hours of confusion down the road.
What's inside
- A plain-English guide to funds, restrictions, and net assets
- A ready-to-use account mapping worksheet with dropdowns
- A fully worked example (real booster club chart of accounts)
- A quick-reference glossary you can hand to your next treasurer
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