Everything a nonprofit treasurer actually needs.

Yes. Fund accounting is the foundation of GoodBooks, not an add-on. You can create and manage as many funds as you need — general operating, restricted grants, designated gifts, endowments — and track every transaction by fund. You always know exactly what's available for what purpose.

Yes. GoodBooks generates the standard nonprofit financial statements your board and auditors expect: Statement of Financial Position (the nonprofit equivalent of a balance sheet), Statement of Activities (income and expenses by fund), and budget vs. actual comparisons. Reports are exportable as PDF.

Unrestricted funds can be used for any organizational purpose at the board's discretion. Restricted funds are designated by the donor or grantor for a specific purpose — a building project, a scholarship, a particular program — and may only be spent as directed. GoodBooks tracks both, clearly labeled, so you never accidentally spend restricted money on general operations.

No. GoodBooks is built specifically for volunteer treasurers who may have no formal accounting background. The interface uses plain language, guides you through common tasks, and handles the double-entry accounting mechanics behind the scenes. You don't need to know what a debit is to keep clean books.

Yes. Every plan includes an online giving page, and donors can give by card or bank account (ACH), once or on a schedule. Card gifts carry a processing fee of 2.9% + 30¢ and bank-account gifts 0.8% (capped at $5), plus a 0.25% GoodBooks platform fee ($1 more per gift on the Free plan). Donors can choose to cover the fees so your organization receives the whole gift. Each gift is recorded in the right fund with its receipt sent automatically.

Yes, on the Foundation plan and up. Product sales (pies, cookie dough, wreaths, discount cards) get an order page with a personal link for each seller, and events get ticket types, capacity limits, QR-code tickets and door check-in from a phone or scanner. Buyers pay by card or check, and paid orders are recorded in your books under the fundraiser, with a one-click profit & loss when it's over.

You pick a card design (or write your own message), check the address and click send. The card is printed and mailed First-Class the next business day. Giving statements, invoices and checks can be mailed the same way. Each piece is paid from a prepaid balance you top up by card, the price is shown before you send, and a piece you cancel before it prints goes back on your balance. Cards, statements and checks are available on every plan, Free included.

Yes. You can import your contacts and your chart of accounts from a CSV or Excel file, including exports from QuickBooks. Duplicates are skipped, so running the same file twice is safe. If you'd like a hand moving in, see our setup services.

It depends on the plan: Free includes 2 admin & bookkeeper seats, Foundation 4, and Core 10. Approvers, board members, and donation and fundraiser volunteers don't use a seat, so you can invite them freely. Each person gets a role (System Administrator, Bookkeeper, Donations Processor, Donor Manager, Approver or Fundraiser Manager) that controls what they can see and do. See our pricing page for details.

Yes, always. Your data is yours. You can export your full transaction history, chart of accounts, donor records, and financial reports at any time, in standard formats. We'll never hold your data hostage.

GoodBooks is built around the accounting standards that apply to nonprofit organizations, including FASB ASC 958 (Not-for-Profit Entities). It uses double-entry bookkeeping, produces GAAP-aligned financial statements, and enforces fund accounting practices consistent with nonprofit GAAP. It is not a substitute for professional audit services, but it gives your auditor clean, accurate books to work from.